Program Coordinator (Part-time) - Office of Advancement and Alumni Affairs

Role overview

The Program Coordinator is primarily responsible for producing high-quality written reports, briefings, and institutional documentation in support of the Office of Advancement and Alumni Affairs. Beyond this core writing and reporting mandate, the role provides operational and project coordination support, manages cross-functional strategic initiatives, and serves as the Club Liaison and Coordination Lead for the AUS Alumni CEO Club. The coordinator ensures leadership has timely, accurate, and well-structured output while enabling senior staff to focus on strategic engagement and decision-making.

What you will do

• Writing & Reports Production — Primary Responsibility
• Draft, edit, and produce high-quality institutional reports, leadership briefings, progress updates, and official correspondence.
• Produce consolidated reports and structured documentation for senior management, committees, and external stakeholders.
• Synthesize complex information from multiple sources into clear, accurate, and well-structured written outputs.
• Ensure all written deliverables meet institutional standards for tone, accuracy, and governance compliance.
• Maintain a consistent documentation trail for all reporting cycles, including timelines, trackers, and follow-up records.
• AUS Alumni CEO Club — Liaison & Coordination
• Lead coordination for the AUS Alumni CEO Club: organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
• Maintain accurate records of all club activities, including membership lists and meeting notes.
• Facilitate communication among club members, ensuring the distribution of relevant information.